Meraki International

Project Management

Project Management Service Form

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Project Management is the practice of overseeing the planning, organization, and implementation of a project to deliver the best business results effectively. A project is a temporary endeavour designed to produce a unique product, service or result with a defined beginning and end. It should clearly define scope, resources, time and budget. The temporary nature of a project stands in contrast with business as usual (or operations), which are repetitive, permanent, or semi-permanent functional activities to produce products or services. 

 

Project Management with Meraki International is all this and more. We work with our clients on every aspect of project management – we view our clients’ successes as our own successes, so we put our heart and soul into making sure that your projects will be successful. Meraki International works with you, your team, and stakeholders to ensure your project will achieve business results.

The Benefits of Using Project Management

  • Improve chances of achieving the desired result
  • Gain a competitive advantage and boost the bottom line
  • Gain a fresh perspective on the project, and how it fits with your business strategy
  • Prioritize business resources and ensure their efficient use
  • Set the scope, schedule, and budget accurately from the start
  • Stay on schedule, keeping costs and resources to budget
  • Improve productivity and quality of work
  • Encourage consistent communications amongst staff, suppliers, and clients
  • Satisfy the various needs of the project’s stakeholders
  • Mitigate risks of a project
  • Increase customer satisfaction

What is the Benefit of Project Management?

Still have some hesitations whether cooperation with us is worth the trouble? Check the reasons why you should choose us among other companies!

Change to Corporate Culture

Change to Corporate Structure / Organization

Expediting Business Results

Realistic Project Planning

Clear Focus and Objectives

Strategic Alignment

Managed Process

Reduced Cost

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The Role of the
Project Manager

The project manager is responsible for making sure that a project is planned, developed, implemented, controlled, and closed. A project manager will:

  • Deliver and track tangible business results to the client
  • Build a project team
  • Outline a project plan with details of specific tasks and activities
  • Understand the dependencies between the project and its tasks
  • Schedule project activities and group dependent tasks into larger processes
  • Define the objectives of the project
  • Devise a strategy and map out the inputs, resources, and outputs of the project
  • Raise concerns to project sponsors / stakeholders when necessary
  • Control the implementation of the project, including change requests
  • Respond to changes through the involvement of staff, stakeholders, and customers
  • Identify and mitigate project risks
  • Establish the appropriate governance of the project (e.g. Steering Committee)
  • Communicate to all those involved in the project
  • Hand over the deliverables to customer or client
  • Keep detailed project records

Who Should Manage Your Project

When looking to appoint a project manager, you should consider the needs of the project, including the time and resources needed to manage it. A project manager usually does not directly participate in the activities that produce the end result but drives progress and manages the processes of the project instead.

For small projects, it is common for existing managers to take on the temporary role of a project manager, either as a time-limited assignment, or alongside their day-to-day role. Larger projects or programmes may need a dedicated resource to ensure the company achieves the project benefits within the prescribed timeframe. With larger projects or programmes, there may be a need to change the business mindset to achieve the required results of a project efficiently.

Meraki’s process for establishing a project

Step 1: Identify & Meet with Stakeholders

Meet with the Project Sponsors and key stakeholders to discuss the needs and expectations, and establish baselines for project scope, budget, and timeline.

Step 2: Set & Prioritize Project Objectives

“But everything is important” – Rank goals based on urgency and importance.

Step 3: Define Deliverables

What are the specific outputs the project is expected to produce?

Step 4: Create the Project Plan

For each deliverable, define the series of tasks that must be completed to accomplish each one. For each task, determine the amount of time it will take, the resources necessary, and who will be responsible for the execution. Next, identify any dependencies.

Step 5: Identify Issues and Complete a Risk Assessment

No project is risk-free. Are there any issues you know upfront that will affect the project planning process (like availability of key resources, busy seasons, backordered parts, etc.)?

Step 6: Establish Project Governance

Who needs to see what reports, and how often? Which decisions will need to be approved, and by whom (e.g. changes in time, scope, budget).

Step 7: Build a “Brand” for the Project

Easily supported by Management / Staff / Customers

Step 8: Finalize Project approval

Scope Time Resources Budget

Step 9: Project Execution

Status & Tracking Key Performance Indicators (KPIs) Quality Forecasts

Step 10: Project Monitoring and Control

Quality Deliverables Effort & Cost Tracking Communication Plan Steering Committee

Step 11: Project Closure

Deliver output Post Project Review and Closeout